Four Practice Management Pricing Models
Practice Management software has been available for the last thirty years, but, according to the latest
ABA Technology survey, less than 50% of law firms have adopted. The exorbitant cost of set-up and paying
for each user has been too much for firms to feel comfortable choosing a software. That's why at Case.one
we have no up-front costs and only charge per case, not per user.
Number of users
Number of cases
period (months)
Web-based
per Case
$ 13,950
for 3 years
$ 387.50
per month
Get Started
Web-based
per User
$ 26,640
for 3 years
$ 740
per month
Legacy
Cloud
$ 101,605
for 3 years
$ 2,822.36
per month
Legacy
On-Premise
$ 113,765
for 3 years
$ 3,160.14
per month
Detailed Pricing Comparison
Web-based
per Case
Web-based
per User
Legacy
Cloud
Legacy
On-Premise
Up-front costs
Server Purchase Costs
Cost of server + related hardware (power management, rack, etc.).
Not required
Not required
Not required
$
Server Backup Solution Cost
Server backup hardware & software.
Not required
Not required
Not required
$
Microsoft Server Licensing
Licensing for Microsoft SQL Server, Exchange Server and Remote Desktop Services.
Not required
Not required
Not required
$
Microsoft Office (Purchase)
Microsoft Office software for each user (if purchasing).
Not required
Not required
Not required
$
Setup Fee / Onboarding Cost
Typical setup costs (labor) to setup server, and migrate
data & applications to new server.
Not required
Not required
$
$
Total Up-Front Costs $ 0 $ 0 $ 3,500 $ 18,500
MONTHLY COSTS
Practice Management License Fees - Year 1
$ 237.50
$
$
$
Practice Management License
Maintenance Fees - Years 2&3
-
-
$
$
Managed IT Services
Typical Managed Service Provider (MSP) IT care plan for a law firm.
Not required
Not required
Included
$
Reactive IT Support (average)
Break-fix IT support instead of or in addition to Managed IT service.
Not required
Not required
Included
$
Offsite/Online Backup Costs
Typical offsite or online backup costs
Not required
Not required
Included
$
Spam Filtering / POP3 email
Third-Party spam-filtering and/or POP3 email costs necessary with on-premise server
Not required
Not required
Included
$
Microsoft Office 365 (subscription)
Microsoft Office 365 monthly subscription - per user $15/mo/user.
$ 150 $ 150
-
-
Hosted Exchange Email
Hosted Exchange email service (if using Hosted Exchange such as Office 365).
Not required
Not required
Included
$
Private Cloud Monthly Fee
Typical Private Cloud plan is $149 / User / Month.
-
-
$
-
Total Monthly Costs $ 387.50 $ 740 $ 2,967.92 $2,652.92
Total Annual Cost $ 4,650 $ 8,880 $ 35,615.04 $ 31,835.04
Total 3-years Costs $ 13,950 $ 26,640 $ 106,845.12 $ 95,505.12
Total cost of ownership
Total Cost for Period $ 13,950 $ 26,640 $ 110,345.12 $ 114,005.12
Average Monthly Cost $ 387.50 $ 740 $ 3,065.14 $ 3,166.81

One solution. Endless value.
Second generation web-based practice management.

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