Four Practice Management Pricing Models
Practice Management software has been available for the last thirty years, but, according to the latest
ABA Technology survey, less than 50% of law firms have adopted. The exorbitant cost of set-up and paying
for each user has been too much for firms to feel comfortable choosing a software. That's why at Case.one
we have no up-front costs and only charge per case, not per user.
Number of users
Number of cases
period (months)
Web-based
per Case
$ 13,950
for 3 years
$ 387.50
per month
Get Started
Web-based
per User
$ 26,640
for 3 years
$ 740
per month
Legacy
Cloud
$ 101,605
for 3 years
$ 2,822.36
per month
Legacy
On-Premise
$ 113,765
for 3 years
$ 3,160.14
per month
Detailed Pricing Comparison
Web-based
per Case
Web-based
per User
Legacy
Cloud
Legacy
On-Premise
Up-front costs
Server Purchase Costs
Cost of server + related hardware (power management, rack, etc.).
Not required
Not required
Not required
$
Server Backup Solution Cost
Server backup hardware & software.
Not required
Not required
Not required
$
Microsoft Server Licensing
Licensing for Microsoft SQL Server, Exchange Server and Remote Desktop Services.
Not required
Not required
Not required
$
Microsoft Office (Purchase)
Microsoft Office software for each user (if purchasing).
Not required
Not required
Not required
$
Setup Fee / Onboarding Cost
Typical setup costs (labor) to setup server, and migrate
data & applications to new server.
Not required
Not required
$
$
Total Up-Front Costs $ 0 $ 0 $ 3,500 $ 18,500
MONTHLY COSTS
Practice Management License Fees - Year 1
$ 237.50
$
$
$
Practice Management License
Maintenance Fees - Years 2&3
-
-
$
$
Managed IT Services
Typical Managed Service Provider (MSP) IT care plan for a law firm.
Not required
Not required
Included
$
Reactive IT Support (average)
Break-fix IT support instead of or in addition to Managed IT service.
Not required
Not required
Included
$
Offsite/Online Backup Costs
Typical offsite or online backup costs
Not required
Not required
Included
$
Spam Filtering / POP3 email
Third-Party spam-filtering and/or POP3 email costs necessary with on-premise server
Not required
Not required
Included
$
Microsoft Office 365 (subscription)
Microsoft Office 365 monthly subscription - per user $15/mo/user.
$ 150 $ 150
-
-
Hosted Exchange Email
Hosted Exchange email service (if using Hosted Exchange such as Office 365).
Not required
Not required
Included
$
Private Cloud Monthly Fee
Typical Private Cloud plan is $149 / User / Month.
-
-
$
-
Total Monthly Costs $ 387.50 $ 740 $ 2,967.92 $2,652.92
Total Annual Cost $ 4,650 $ 8,880 $ 35,615.04 $ 31,835.04
Total 3-years Costs $ 13,950 $ 26,640 $ 106,845.12 $ 95,505.12
Total cost of ownership
Total Cost for Period $ 13,950 $ 26,640 $ 110,345.12 $ 114,005.12
Average Monthly Cost $ 387.50 $ 740 $ 3,065.14 $ 3,166.81

Testimonials

Case.one was my first choice when I went out on my own to practice Personal Injury. The program is easy-to-use even if you aren’t tech-savvy and is completely customizable. Case.one keeps me organized and helps me process my cases consistently without worry about missing deadlines. I feel much more connected to my clients as well. Case.one has added useful integrations, like Dropbox and Office 365 and continues to ask for feedback and listens to my ideas and needs. I am very thankful to have Case.one on my side and would recommend it to any lawyer or firm that wants to upgrade their practice!

Ali Razavi

Principal Attorney, Razavi Law Group
www.razavilawgroup.com

We really love Case.one. We have tried other case management systems and by far Case.one is the best one we have tried. Not only is it easy to use and intuitive, it is constantly being improved upon, and is very affordable. Their customer support is honestly the best around and we absolutely love that the program can be tailored to meet our very specific needs. Migration was made very easy using their Dropbox integration. We also love that we can access the program from virtually anywhere and do not worry about security. Case.one has helped us rethink how we work and become more efficient. We are excited about using Case.one, and recommend Case.one to other lawyers and firms.

Vickie Brett

Selogie & Brett, LLP
selogiebrett.com

We are a small firm, and we are real thankful we chose Case.one for our practice management system. The service and support have been amazing. The program has helped us get organized and keep important documents together with all case information. With Case.one we were able to configure it to our Elder Law and Estate Planning practice areas. The program is very easy to set up and easy to use. We have added new staff with very little training and no user fees. The cost by open case really makes it affordable for us! We recommend Case.one without reservation. . . it’s a great program!

Roberta Orosco

California Elder Law Center
www.cal-elder-law.com

One solution. Endless value.
Second generation web-based practice management.

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